Trade shows & delegations

Conference & MICE

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Conference Transport Handled Like an Operator

Delegate Manifests

We work from your attendee list. Every delegate is tracked: flight, hotel, session, dinner. No one waits on a curb.

Multi-Hotel Pickups

Large conferences use 10+ hotels. Our shuttles run loops between hotels, venue and airport with synchronised timing.

Production Coordination

We work directly with your DMC, AV crew and venue. One pre-con call and your transport runs on autopilot.

Crisis Team

Flight cancellation, hotel overbooking, medical emergency. Our event-ops team is on-site during your conference, not in a far-away office.

MICE Specialists

Built for Conferences and Incentives

We handle ground transport for pharma conferences, tech summits, investor days, product launches and incentive programmes across Europe. Run-of-show documents, real-time dispatch dashboards and post-event reporting — the operational layer your agency needs.

Run-of-Show Live Dashboard Multi-Hotel Post-Event Report

Service Types

Conference & MICE Services

Airport Arrivals Program

Delegates on 20+ flights across 2–3 days. Dedicated airport team, flight tracking, named greeters.

Hotel-Venue Shuttles

Continuous loops between conference hotels and venue during session hours. Scaled fleet to cover lunch rushes and closing peaks.

Dine-Around Logistics

Evening dinners at 5–10 restaurants across the city. Each coach briefed on its assignment, drop-off and pickup windows.

Gala & Offsite Events

Transport the whole conference to an off-venue gala dinner. Coordinated departure and phased return to each hotel.

VIP & Speaker Transport

Executive cars for keynote speakers, sponsors and board-level attendees. Discreet, punctual, briefed on itineraries.

Incentive Programmes

Multi-day incentive trips combining coach tours, airport transfers and evening transport. One operator, one coordinator.

How We Work With Planners

Designed for Agencies and In-House Planners

We work with event agencies, PCOs and corporate meeting teams. Your planner sends the manifest; we produce the run-of-show, dispatch the fleet and keep a live dashboard during the event. You focus on content, we handle the wheels.

✓ Manifest import from your registration system
✓ Pre-con call with DMC, venue and AV team
✓ Run-of-show document with every departure timed
✓ Live dispatch dashboard accessible to your team
✓ On-site coordinator for 200+ pax conferences
✓ Post-event report with timings and attendance data

Event Pricing

Conferences are priced as a package: fleet size, hours of operation, staffing and management overhead. Smaller events start from a single-coach package. Multi-day programmes with hundreds of delegates priced per delegate-day.

Investor Day (up to 100) Single-coach package

Summit (100–500) Small fleet (2–5 coaches)

Pharma Conference (500–2,000) Mid fleet + management

Large MICE (2,000+) Full operations package

Top Conference Cities

Most-Booked Conference Destinations

Barcelona MWC & ISE

Mobile World Congress and Integrated Systems Europe — we run delegate shuttles, hotel loops and airport transfers every year.

Berlin ITB & IFA

Travel and tech trade fairs at Messe Berlin. Experience with Messedamm and exhibitor logistics.

Amsterdam RAI

IBC, ISE (alternating with Barcelona), healthcare and fintech summits. RAI drop-off points mapped, hotel districts known.

Frankfurt Messe

Book Fair, Automechanika, pharma and finance conferences. Complex route planning around ongoing trade shows.

Davos WEF

Swiss mountain logistics for World Economic Forum. Security-cleared drivers, alpine-capable fleet, pre-event advance work.

Munich Bauma & DMEA

Heavy industry trade fairs at Messe München. We know the Süd Halls, entry protocols and parking realities.

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Rating

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